AI workflow consulting for event teams
Start with the task. Then decide whether it needs AI.
IM-Production helps event teams assess where AI could support planning and production administration. The starting point is a defined task, a reliable source of information and a person responsible for checking the result.
Less time repeating information. More time making decisions.
Event teams work across briefs, meeting notes, supplier questions and documents that change throughout production. Some of that work may be suitable for AI assistance. Some of it depends on judgement, site knowledge or information that a tool cannot safely assume.
We help separate those tasks and define what a useful workflow would need before you invest in tools or implementation.
Workflows worth assessing
Turning notes into draft actions. Explore whether meeting notes can become a structured action list, with owners and deadlines checked by the project team.
Finding information in approved documents. Assess a search or question-answering workflow that points staff back to the relevant source material and its current version.
Preparing first drafts. Review where AI could help draft checklists, internal brief summaries or supplier questions for a production lead to check.
These are potential use cases to assess, not claims about systems already deployed by IM-Production.
What a useful assessment covers
- The task, users and current way of working.
- Which documents or data the workflow needs.
- Who may access that information and which tools may process it.
- How to test the output against known examples.
- Who reviews mistakes, maintains source material and owns the process.
- A small pilot scope, including what would count as useful improvement.
What you receive
A workflow outline, an assessment of its requirements and limitations, and a recommendation on whether a pilot is worth pursuing. Any software development, integration or ongoing support requires a separately agreed scope.
Questions
Can AI make technical or safety decisions for the event?
AI output does not replace competent production judgement, specialist calculations or formal approvals. A workflow must make human responsibility clear, particularly where incorrect information could affect the production.
Do you need access to confidential project material?
Not for an initial conversation. We can begin with a description or anonymised example. Any later use of project documents needs agreed access, processing and tool arrangements.
Contact
Which repetitive task would you like to improve?
Describe the work, how often it occurs and who currently checks it.